How do I Print Paystubs in QuickBooks Desktop?

I have recently purchased QuickBooks desktop. Due to some remuneration related requirements at my workplace, I need to print some of the employee’s pay stubs in QuickBooks Desktop. However, I am unable to find my way around it. Kindly guide me through it.

1 Answer(s)

Hi, thank you for bringing our attention to this issue. I will be glad to assist you with the process to Print Paystubs in QuickBooks Desktop. However, you can use this service in all the editions (QuickBooks Online Payroll, QuickBooks Full- Service Payroll, Intuit Payroll Online). If you wish you can use plain paper to Print paystubs in QuickBooks.

Firstly, make sure your stock of checks is compatible with QuickBooks Desktop. You can always print pay stubs in QuickBooks Desktop on regular printer paper. Furthermore, you need to make sure that you print the alignment sheet prior to printing any pay stubs.

You can also head to this article for complete assistance. Click Here.

However, before printing paystubs in QuickBooks desktop, make sure that you create your paychecks on a scheduled payroll basis.

    • Click on the Paycheck list that is present on your employee’s page.


    • Locate all the checks that you wish to print.


    • Enter the number of the check.


    • You should be able to view your check in a PDF viewer application.


    • Make sure that all the pay stubs are present in your printer.


If you read this article How to print Pay Stubs in QuickBooks Desktop and perform all the steps accurately, you will be able to Print paystubs in QuickBooks. If not feel free to contact QuickBooks Certified ProAdvisor.

Answered on May 17, 2019.

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