How to Print W2 Forms in QuickBooks Desktop 2018 with the Basic Payroll Subscription?

I am using basic payroll and Quickbooks 2018, I am unable to generate w2 form. What is the process

Asked on August 3, 2018 in QuickBooks Payroll.
1 Answer(s)

At the end of the financial year, after running the final payroll you may need to print and file W-2 form. Here is how we can do that.

Note: Printing the payroll forms are changed in QuickBooks Desktop Payroll. You can visit our website for processing the payroll tax forms.


  • QuickBooks Desktop version should be supported
  • You should have the active subscription for QuickBooks Payroll.
  • You have relevant financial printing papers to print the forms.
  • You should have the latest payroll and tax table updates.

When you file W-2 form, W-3 form is also processed automatically. The internal revenue system accepts the batch filling.

Tasks Before Printing W-2

  • Set QuickBooks Desktop to automatically archive the W-2 form after E-filing or printing
  • View archived W-2 forms that have been e filed or printed
  • Save a draft of the W-2 form
  • Email the W-2 from Adobe Reader
  • You can Select the type of paper and the item to print in the Print W-2 and W-3 Forms window
  • Export the form to your PDF Reader and start printing
Answered on August 4, 2018.

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