What is QuickBooks Online Bill Pay Service?

QuickBooks Online Bill Pay Service

QuickBooks in collaboration with launched their first in-product integrated service which was to make it easy for the users to manage their cash flow as it allowed them to track their incoming and outgoing payments in one place.

In the current scenario, we use various useful services to manage our finances more efficiently. Intuit came up with a new and trending feature in QuickBooks Online. Though initially it was launched as a beta version. The idea was to help users who can easily pay and manage their bills.

How does QuickBooks Online Bill Pay Service work?

The service uses Automated Clearing House (ACH) and MasterCard RPS Network to electronically transmit payments from your Bank to the biller as per your specified date. In case the receiver is unable to accept electronic payments directly to their bank account, they will be sent a Check via Mail. The payment records will be generated on both sides if you use this feature to make or receive bill payments. On the receiver’s end, the user will get records as check payment records. The record of all these transactions will be generated when a payment is made. Users do not need to wait for their payments to be recorded individually.

Let’s Get Started with QuickBooks Bill Pay Application

You will see Some essential methods which will be required to use this application/feature.

  • Add payment data in records for processing payments.
  • Inviting Vendors for Online Payment in QuickBooks Bill Pay Application.

Also Read: How to Downgrade Your QuickBooks Online Subscription (US Version)?

Types of Payments

Over here the payments are fractionated by their time to get delivered so in the following, we will discuss those types and their description.

ACH (automated clearing house / electronic bank transfer):

Usually, It takes 4 days to deliver the first 5 payments. If the amount is $ 5,000 or less. Later, 2 days can be taken for the arrival of payment which can be seen in arrive by button.


Get our expert Quickbooks ProAdvisor on call to resolve your query in no-time.


In this payment method, paper checks are mailed to the vendor via Postal Service. There is an estimated time which can be seen via the Estimated Arrival button, however, Intuit cannot interfere if US Postal Service itself takes more than that estimated arrival time.

An amount is $5,000 or more than that, may take an extra day as the Estimated Arrival time. According to the Intuit policy users can schedule their payments themselves however they should also mind the policies determined by their banks. i.e. any extra surcharges on a particular amount.

All applicable charges are applied through QuickBooks Online Bill Pay Service:

Some titular charges are applied to payments done through this service which includes monthly subscription charges excluding transaction fees. Charges are also applied on the basis of their payment type for each ACH payment and paper check payment. You can find all the charges on that particular payment in your debit/credit card records as well.

If the user is already having a account:

Using your old account which was synced with QuickBooks Online is never a good idea, even it is not allowed to. The user should not use the same account while signing up with QuickBooks Online Bill Pay Service. A user should rather create a new account. The user can remove, delink or deactivate their old account. Which was earlier synced with QuickBooks Online which can be done by logging on to

If you are seeking technical help, Contact us at Our QuickBooks Support Phone Number and speak to a QuickBooks ProAdvisor.

Thank you for visiting our site. We are always ready to help you with any of your queries related to QuickBooks. We feel glad helping you, and you are always welcome over here on this platform. Further, if you ever feel the need of taking advice from your fellow business owners that happened to be our existing subscribers, you can visit our thriving QuickBooks Community Forum. Still, if you do not find an answer for your specific question within the community. In that case, you can also post your question in the community to get the requisite answer from the contributing members.

Recent Articles

Report An Issue?

We are here to help

Need Help To Maximize Your Business?

Reach out to us today and get a complimentary business review and consultation.