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QuickBooks for Restaurants

QuickBooks Plus, Advanced

Say goodbye to conventional bookkeeping! Manage Inventory, track expenses & sales, streamline payroll.

Start at $49.50 / mo.

quickbooks self employed

QuickBooks for Restaurants: A Recipe for Financial Success

Running a restaurant is no easy feat—managing inventory, tracking daily sales, monitoring expenses, and ensuring seamless payroll can get overwhelming. This is exactly why you need an ideal ingredient for your restaurant, QuickBooks. With features like automated accounting, expense tracking, and real-time reporting, QuickBooks helps you keep your business running smoothly. The capability to transform and elevate financial operations makes QuickBooks the best accounting system for restaurants, helping you deliver exceptional dining experience.

Serving Success: How QuickBooks Transforms Restaurant Accounting?

Manage Invoice & Payment

With a robust invoice and payment management, enjoy a flawless billing process. Create tailored invoices, track outstanding balances, and accept payments.

Inventory Tracking

Avoid shortages and waste by managing inventory, including stock levels, supplier orders, and real-time updates on ingredient usage.

Payroll Management

Maintain compliance with tax laws by streamlining restaurant payroll, including tips, commissions, and overtime.

Profit & Loss Reports

Having access to real-time profit and loss reports gives you a deep understanding of how your restaurant's finances are doing.

Sales Tax Tracking

With QB for Restaurants, you can aautomatically calculate and track sales tax on each transaction, making tax filing easier.

Expense Tracking

Eliminate the scope of financial discrepancies by categorizing and tracking all your restaurant expenses, from food costs to utility bills.

Multi-location Support

With multi-location support, QuickBooks can help you manage finances across all of your franchises and chains anytime, anywhere.

Integration with POS Systems

Integrate POS systems with QuickBooks and eliminate the hassle of manual entries by importing data automatically.

Online Payments

Pay via credit card or bank transfer directly through QuickBooks and track your payments easily.

Employee Scheduling

Track your restaurant employees' hours worked, manage their schedules, and integrate payroll.

Cash In-Flow & Out-Flow

Keep track of your restaurant's income and expenses with ease by tracking and managing cash flow.

GPS & Mileage Tracking

Track mileage automatically, whether for deliveries or personal use, with the QuickBooks mobile app.

Why QuickBooks is the Go-To Solution for Restaurant Success?

Designed for Small & Medium Restaurants

QuickBooks is designed for small and medium-sized businesses, making it ideal for restaurants. A user-friendly interface makes it easy to manage finances even for those without extensive accounting knowledge.

Time-Saving and Efficient

A fast-paced restaurant environment leaves little room for manual bookkeeping or error-prone processes. Restaurant owners can focus on customer service, food quality, and business growth with QuickBooks.

Adaptable to Restaurant Needs

Whether you run a food truck, a single-location diner, or a multi-location restaurant chain, QuickBooks fits your specific needs. Your business can grow with its scalable solutions.

Improved Organization

Taxes, payroll, inventory, and bills can be overwhelming. In addition to streamlining operations and reducing stress for restaurant owners, QuickBooks consolidates all financial data into one place.

Compliance Made Simple

Restaurant owners face a significant challenge in tax compliance. QuickBooks helps businesses avoid costly mistakes and audits by accurately tracking sales tax and other restaurant-specific taxes.

Highly Scalable

QuickBooks helps restaurant owners track their profitability and plan for growth with its powerful financial tracking and planning tools. Maintaining financial stability allows them to expand operations.

Popular QuickBooks Plans for Restaurants

Plus
$49.50
/ per month*
Advanced
$117.50
/ per month*

How can We Support Your Business?

Easy Setup and Integration

We assist you in setting up QuickBooks and ensure everything works seamlessly from integrating your POS system to connecting your bank accounts and payment platforms.

Customized Financial Reports

The QuickBooks team will customize financial reports to suit your needs. Your inventory, profits, and losses are all tracked in real-time, so you're always in the know.

Inventory and Cost Control

You can track food costs accurately, manage inventory effectively, and minimize waste with us. With QuickBooks, you'll be able to manage your spending and make the best purchase decisions.

Training and Ongoing Support

We provide hands-on training and support for QuickBooks to ensure your success. Whether it's payroll, taxes, or creating reports, we're always here to help.

Simplified Tax Management

Tax tracking in QuickBooks ensures everything is compliant, especially when it comes to sales tax and restaurant taxes. It's easy to report and file taxes with us.

Initial Assessment

We begin with a deep dive into your restaurant’s operations, financial challenges, and goals. This helps us identify areas where QuickBooks can streamline your processes and improve efficiency.

How We Work?

1

Assessing Business Needs

Before we dive in, we take the time to understand your unique business operations, challenges, and goals. We customize our approach to meet your requirements.

2

Strategic Planning

Based on our assessment, we create a customized strategy for implementing QuickBooks. This includes integrating essential tools like POS systems, payroll, inventory management, and tax tracking.

3

Real-Time Monitoring

As your restaurant grows, your needs may evolve. We offer regular check-ins to monitor QuickBooks’ performance, make necessary adjustments, and gather feedback to ensure it continues to meet your requirements.

4

Training and Implementation

Once QuickBooks is ready, we will provide hands-on training to you and your team. We guide you through the platform, ensuring you’re comfortable using its features to manage your finances effectively.

What Makes Us the Right Choice for You?

Tailored Solutions for Restaurants

Each restaurant is unique, and we understand that. Whether it's tracking inventory, managing payroll, or preparing taxes, we customize our services to meet your needs.

Industry Expertise

With years of experience in financial management, our team can handle your restaurant's finances effectively. Our team stays on top of the latest tools and industry trends so that we can offer the best services.

Top-Notch Support

We provide timely assistance, ensuring that your QuickBooks for Restaurants operates seamlessly, helping you manage finances, track inventory, and streamline operations without unnecessary delays.

Dedication to Quality Service

Customer satisfaction is our top priority, so we go above and beyond to meet your expectations. Our top priority is the success of your restaurant.

Sync your Accounting Software with Apps

FAQs

Follow these steps to record restaurant sales in QuickBooks:

  • Create Sales Receipts: Track daily sales with Sales Receipts. Select Customers > Create Sales Receipts. 
  • Choose Payment Method: Choose the type of payment (cash, credit, etc.) and enter the details of the sale. 
  • Link to Accounts: Link sales to the correct revenue accounts (like Food Sales or Beverage Sales). 
  • Use Itemized Sales: Create items in QuickBooks to represent different menu categories.

The flexibility and ease of use of QuickBooks make it one of the best accounting software options for restaurants. It allows you to track sales, manage payroll, and create custom reports. In addition to QuickBooks, Xero and Restaurant365 also offer robust integrations with point-of-sale systems.

There are several categories in a QuickBooks restaurant chart of accounts, including: 

  • Income: Food Sales, Beverage Sales 
  • Cost of Goods Sold (COGS): Food Purchases, Beverage Purchases 
  • Expenses: Labor Costs, Rent, Utilities, Marketing, Insurance

For better financial tracking, you can customize your chart of accounts to meet your restaurant’s specific needs. 

QuickBooks offers customizable reports for restaurants, such as Profit & Loss, Sales by Item, and Cash Flow Reports. In addition to tracking food and beverage sales, labor costs, and inventory, you can also customize general reports to suit your business.

Yes, QuickBooks can track data from multiple locations, including food trucks. To track performance across your business units, you can create separate company files for each location or use classes and locations in QuickBooks Online. Each location’s financials can be managed individually, but the data can be consolidated for overall reporting.

Yes, QuickBooks allows you to itemize your expenses easily. You can create expense categories such as food costs, labor costs, and utility costs. You can easily keep track of your business expenses by categorizing them and generating reports. 

QuickBooks integrates payroll features to help manage labor costs. It is possible to track hours worked, calculate wages, and generate payroll reports. QuickBooks also lets you view labor costs by department and location, giving you a better understanding of how labor affects profitability.

QuickBooks Resources: Tips, Tricks, Guides & Tutorials

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