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How to use Keyboard Shortcuts in QuickBooks?

QuickBooks shortcuts

It’s easier to use the keyboard to navigate instead of the mouse which slows you down. QuickBooks Desktop has a number of keyboard short-cut options in order to help you speed through common tasks and workflow. Some of these shortcuts even help to reach features that are usually hard to find. In most cases, these shortcuts are a combination of keys. Here is a list of such QuickBooks shortcuts.

Note: while inside a transaction process, any letter that is underlined is a shortcut to the tabs between the fields. To avail this, just press and hold the ‘Alt’ key and then press the corresponding letter on the keyboard.

Editing transactions and lists:

Ctrl+DelThis combination deletes the selected line in a transaction.
Ctrl+InsThis combination inserts a blank detail line in a transaction.
Ctrl+Alt+YThis combination copies a line in an invoice.
Ctrl+NThis combination helps in creating a new transaction or list item.
Ctrl+DThis combination helps in deleting an existing transaction or list item.
Ctrl+EThis combination helps in editing an item in the item list or in a register.
Ctrl+OAfter checking in the ‘Write Check/Cheque’ tab or the check register, this combination will help in copying the check. Later you can use ‘Ctrl+V’ to create a copy of the check if you are in the check register.
F5This combination helps in refreshing the list. This works only if you are in the multi-user mode and have a list open.
Ctrl+HThis combination helps in receiving the transaction history when used inside a transaction.
Ctrl+Alt+VThis combination helps in pasting the copied line on the intended row in the invoice.

Opening QuickBooks Windows and Lists:

Ctrl+WThis combination helps in writing checks/Cheques.
Ctrl+QThis combination helps in running a quick report. To do this, highlight an account, customer or vendor and then press the keys to pull out the report.
Ctrl+YThis combination helps in retrieving the transaction journal when inside a transaction.
Ctrl+JThis combination directs you to the customer center.
Ctrl+AThis combination directs you to the ‘Chart of accounts’.
Ctrl+IThis combination helps in creating invoices.
Ctrl+LIf the cursor is in a field with a drop-down menu, this combination helps in opening the list associated with that drop-down menu.
Ctrl+UThis combination helps in selecting and using the item that you choose from the previously opened drop-down menu.
Ctrl+RThis combination helps in using the register.
Ctrl+GWhile you are in the register of an account, This combination will direct you to the register of the associated ‘transfer’ account of the line that is selected.
Ctrl+FThis combination helps in finding something.
F1This combination leads to the QuickBooks help page.
F2/Ctrl+1This combination leads to the product information screen.
F3/Ctrl+2While the ‘Product Information’ page is open, This combination directs to tech help window which provides a number of systems and diagnostic information as well as a quick way to view and edit a number of QuickBooks files.
F4This combination directs to QuickBooks technical support helper.
Esc/Ctrl+F4Close Active Window.
Ctrl+F6This combination helps in moving to the next open window and making it active.

Also Read: How To Resolve QuickBooks Unrecoverable Error?

Maneuvering Shortcuts:

+This combination helps in increasing the number in a form.
This combination helps in decreasing the number in a form.
Alt+SThis combination helps in saving the transaction.
Alt+N This combination helps in saving the transaction and going to the next page.
Alt+PThis combination helps in going to the previous transaction.
TabThis combination helps in going to the next field.
Shift+TabThis combination helps in going to the previous field.
Up ArrowThis combination helps in going to the previous line in a form.

Down Arrow

This combination helps in going to the next line in a form.

Page Up

This combination helps in moving to the previous page in a form or report.

Page Down

This combination helps in moving to the next page in a form or report.

Ctrl+Page Up

This combination helps in moving to the first item in a list or register.

Ctrl+Page Down

This combination helps in moving to the last item in a list or register.

Enter

This combination helps to record.
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Shortcuts to opening and closing QuickBooks:

CtrlThis combination helps in starting QuickBooks without opening a company file.
AltThis combination helps in suppressing QuickBooks Desktop window while opening a Company file.
Alt+F4This combination helps in exiting QuickBooks.

QuickBooks Desktop Date Shortcuts:

+This combination directs to the next day
This combination directs to the previous day
TThis combination directs to Today
WThis combination directs to the first day of the week
KThis combination directs to the last day of the week
MThis combination directs to the first day of the month
HThis combination directs to the last day of the month
YThis combination directs to the first day of the year

R

This combination directs to the last day of the year
[This combination directs to the same day in the previous week
]It directs to the same day in next week
;This combination directs to the same day in the previous month
,This combination directs to the same day in the next month
Alt+Down arrowThis combination opens the calendar for the date section

Also Read: How to Fix QuickBooks Has Stopped Working Error?

Memorized Transaction Shortcuts:

Ctrl+MThis combination helps in memorizing the current transactions
Ctrl+TThis combination helps in reproducing the memorized transactions.

Standard Text Editing Shortcuts:

Ctrl+ZThis combination helps to undo text
Ctrl+CThis combination helps to copy the selected text to the clipboard
Ctrl+VThis combination helps to paste the copied text
DelThis combination helps to delete a character to the left
BackspaceThis combination helps to delete a character to the right
HomeThis combination helps to go to the first character in the field
EndThis combination helps to go to the last character in the field
Ctrl+Right arrowThis combination helps to move to the next word in the current text field
Ctrl+Left arrowThis combination helps to move to the previous word in the current text field
Ctrl+XThis combination helps to cut the selected text to the clipboard and remove it from the field
Ctrl+PThis combination helps to print
Ctrl+R+PThis combination helps to get to the registration window when it asks for a ‘Validation code’ instead of going through all the steps.

This covers almost all possible QuickBooks Shortcuts. But then, these shortcuts are only valid for QuickBooks 2018 or later versions. However, you can always reach out to QuickBooks Desktop Support Phone Number for further assistance and queries.

About The Author

Editorial Team

Editorial Team

At QAsolved, we are a team of skilled professionals dedicated to delivering unparalleled accounting and bookkeeping services. With backgrounds in finance and technology, our collaborative efforts focus on providing practical solutions and guidance. Our services are tailored for a range of businesses, covering advisory, CFO services, bookkeeping, and financial systems consulting.QAsolved is an award-winning consulting firm and Intuit’s #1 QuickBooks Reseller Partner. We offer comprehensive QuickBooks services, including consulting, integration, migration, maintenance, data conversion, training, and support, among other services. Over the years, we have assisted over 30K customers across various industries with their Intuit products.

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