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How to Manage QuickBooks Desktop Subscription?

QuickBooks Desktop Subscription

Managing your financial records and accounts can be a daunting task, especially for small businesses and freelancers. QuickBooks Desktop, a robust accounting software, has been a trusted solution for managing finances efficiently. However, QuickBooks now offers subscription-based plans, which provide more flexibility and features to meet your specific needs. In this comprehensive guide, we’ll walk you through the process of managing QuickBooks Desktop subscriptions, covering different versions, cancellations, and renewals.

Subscriptions for Different Versions

QuickBooks Desktop offers various versions to cater to the diverse needs of businesses. Each version comes with its own set of features and functionalities. When it comes to managing subscriptions, it’s essential to choose the right version.

Here’s an overview of the most popular versions:

1. QuickBooks Desktop Pro

QuickBooks Desktop Pro is designed for small businesses and offers essential accounting features, such as invoicing, expense tracking, and reporting. To manage your subscription for Pro:

  • Log in to your QuickBooks account.
  • Go to the Subscription tab.
  • Choose the Pro version and follow the prompts for renewal or cancellation.

2. QuickBooks Desktop Premier

QuickBooks Desktop Premier is ideal for businesses with industry-specific needs. To manage your subscription for Premier:

  • Log in to your QuickBooks account.
  • Go to the Subscription tab.
  • Select the Premier version, and follow the steps to renew or cancel your subscription.

3. QuickBooks Desktop Enterprise

QuickBooks Desktop Enterprise is suitable for larger businesses with advanced features. To manage your Enterprise subscription:

  • Log in to your QuickBooks account.
  • Navigate to the Subscription tab.
  • Choose Enterprise and follow the renewal or cancellation instructions.

4. QuickBooks Desktop for Mac

QuickBooks Desktop for Mac is tailored for macOS users. To manage your Mac subscription:

  • Log in to your QuickBooks account.
  • Visit the Subscription tab.
  • Select the Mac version and follow the prompts for renewal or cancellation.

Can You Buy QuickBooks Desktop without a Subscription?

In the past, you had the option to purchase a standalone QuickBooks Desktop application from a QuickBooks Reseller. However, in 2022, Intuit discontinued this option. Intuit now exclusively offers subscriptions for QuickBooks Desktop, reflecting the trend toward subscription-based billing in various industries.

It’s important to note that despite the discontinuation of the standalone option, you can still acquire QuickBooks Desktop without a subscription through Intuit’s authorized resellers.

QuickBooks Solution Providers, who are part of the reseller program, not only sell Intuit products but also offer expertise in the QuickBooks ecosystem. They can tailor a business solution to your specific needs and goals.

When you purchase QuickBooks Desktop through a reseller, you can typically obtain it as a one-time purchase without ongoing subscription fees. This can be a cost-effective option for your business needs.

How to Cancel Subscriptions for Different Versions?

Canceling a QuickBooks Desktop subscription can be done at any time, but it’s important to follow the proper steps to avoid unexpected charges.

Here’s how to cancel subscriptions for different versions:

1. QuickBooks Desktop Pro, Premier, and Mac

To cancel your subscription for Pro, Premier, or Mac:

  • Log in to your QuickBooks account.
  • Visit the Subscription tab.
  • Choose the version you want to cancel.
  • Follow the cancellation prompts.

2. QuickBooks Desktop Enterprise

Canceling an Enterprise subscription may require contacting QuickBooks support directly. Here’s how to do it:

  • Call QuickBooks customer support or visit their website.
  • Request the cancellation of your Enterprise subscription.
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How to Upgrade QuickBooks Desktop Subscription?

When a new version of QuickBooks becomes available, upgrading is a straightforward process, ensuring you have access to the latest features and improvements.

Here’s how you can easily upgrade your QuickBooks Desktop subscription:

1. Receive Upgrade Notification: QuickBooks will notify you of the new version’s availability when you open the software.

2. Select “Upgrade Now”: When you’re ready to upgrade, click on “Upgrade Now.”

3. Preserve Current Version: If you wish to keep your current QuickBooks version on your computer, select “Keep old version on my computer.” Then, click “Let’s go.”

4. Seamless Upgrade: QuickBooks will then proceed to download, install, and activate the new version for you. It will also ensure your company file(s) are updated during the process.

5. Complete the Upgrade: Once the upgrade is finished, select “Open QuickBooks.”

Note: The duration of the upgrade process may vary depending on your internet speed and the size of your company file(s). Please be patient during this time.

How to Upgrade QuickBooks Desktop without a Subscription?

If you don’t see a prompt to upgrade your QuickBooks subscription, there’s no need to worry. This indicates that you made a one-time purchase of QuickBooks. You can still upgrade using the straightforward upgrade tool. Here’s how:

1. Access the Upgrade Tool: Select “Help,” and then click on “Upgrade QuickBooks.”

2. Choose Your Desired Version: Pick the version you want to upgrade to, and then select “Upgrade Now.”

3. Keep Your Current Version: To retain a copy of your current QuickBooks version on your computer, choose “Keep old version on my computer.” Then, click “Let’s go.”

4. Effortless Upgrade: QuickBooks will handle the download, installation, and activation of the new version for you, ensuring your company file(s) are up to date.

Upgrading your QuickBooks Desktop subscription is a simple process, whether prompted or not, allowing you to make the most of the latest enhancements and features.

How to Renew Subscriptions for Different Versions

Renewing your QuickBooks Desktop subscription is a straightforward process. To ensure uninterrupted access to your accounting software, follow these steps:

  • Log in to your QuickBooks account.
  • Go to the Subscription tab.
  • Select the version you wish to renew.
  • Follow the prompts for renewal.

QuickBooks often offers renewal discounts for existing customers. Keep an eye on notifications and emails for the best deals.


In conclusion, managing QuickBooks Desktop subscriptions is essential for maintaining your accounting software’s functionality. Whether you need to renew, cancel, or switch versions, understanding the process is crucial for smooth financial management. Always make informed decisions about your QuickBooks subscription to ensure it aligns with your business needs and budget. If you need any help, reach out to QuickBooks experts at +1-855-875-1223 (Toll-Free).

Frequently Asked Questions (FAQs)

Can I Change my Subscription Version?

Yes, you can upgrade or downgrade your subscription version at any time. Log in to your account, go to the Subscription tab, and select the new version you’d like to switch to.

Is there a Trial Period for QuickBooks Desktop Subscriptions?

QuickBooks offers a 30-day trial period for its subscriptions, allowing you to explore the software before committing to a subscription.

What happens to my Data if I Cancel my Subscription?

If you cancel your subscription, you will still have read-only access to your data for one year. After that, you may need to export your data or consider other options for access.

Can I use QuickBooks Desktop on Multiple Computers with one Subscription?

No, each subscription is intended for a single user or device. If you need multiple users or devices, you should consider a multi-user license or cloud-based alternatives.

How can I get Support for Subscription-related issues?

You can contact QuickBooks customer support through their website, phone, or live chat for any subscription-related queries or issues.

About The Author

Editorial Team

Editorial Team

At QAsolved, we are a team of skilled professionals dedicated to delivering unparalleled accounting and bookkeeping services. With backgrounds in finance and technology, our collaborative efforts focus on providing practical solutions and guidance. Our services are tailored for a range of businesses, covering advisory, CFO services, bookkeeping, and financial systems consulting. QAsolved is an award-winning consulting firm and Intuit’s #1 QuickBooks Reseller Partner. We offer comprehensive QuickBooks services, including consulting, integration, migration, maintenance, data conversion, training, and support, among other services. Over the years, we have assisted over 30K customers across various industries with their Intuit products.

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