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Best Ways to Access QuickBooks Desktop Remotely

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Access QuickBooks Desktop Remotely

Unlocking the ability to use QuickBooks Desktop remotely helps you to manage your finances from anywhere. Whether you’re working from home, traveling, or stationed in any corner of the globe with an internet connection, this flexibility proves invaluable for modern businesses. With remote access to QuickBooks Desktop, you’re not tied to your office desk, enabling seamless financial management and collaboration in today’s increasingly remote work landscape.

Let’s explore the methods to access QuickBooks Desktop remotely!

Benefits of Remote Access Capability in QuickBooks Desktop 

Flexibility: Employees can access QuickBooks from anywhere, at any time, enabling remote work, traveling, or accessing data while on the go.

Collaboration: Multiple users can access the same QuickBooks company file at the same time, fostering collaboration among team members, accountants, and clients.

Cost Savings: Businesses can save on infrastructure costs by using remote access solutions instead of investing in expensive IT infrastructure.

Data Security: Remote access solutions often come with robust security features, which make sure that your sensitive financial data remains secure during transit and while stored on remote servers.

8 Ways to Access QuickBooks Desktop Remotely 

  1. Cloud Hosting Services
  2. Open a company file on a remote computer
  3. Remote Desktop Services (RDS)
  4. Virtual Private Network (VPN)
  5. QuickBooks Remote Access Software 
  6. Hosted Virtual Desktop (HVD)
  7. QuickBooks Data on the Cloud
  8. QuickBooks Online

1. Cloud Hosting Services

Cloud hosting services with QuickBooks Desktop allow you to access your application and company data from anywhere with an internet connection. Application hosting services can support all versions of QuickBooks Desktop and provide a similar user interface, making it easier for users to adjust to the cloud environment. Users can also access QuickBooks from any device they prefer, like a desktop computer, smartphone, or laptop.

Cloud hosting also lets you adjust resources like storage space without needing new hardware, and it keeps your data safe with strong security measures. When choosing a cloud hosting service, look for reliability, security, price, and compatibility with QuickBooks to ensure it works well for your business.

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Some Cloud Hosting Providers

Right Networks

Right Networks Cloud Premier specializes in hosting QuickBooks Desktop in a safe and dependable environment. They offer a secure and easy-to-use cloud platform where you can store your files and access them when needed. Follow the steps mentioned below to access QuickBooks files in Right Networks:

  1. Use Microsoft Remote Desktop Protocol to log into the Right Networks environment. 
  2. If it’s your first time, go through the Setup Wizard to install and configure the application.
  3. Once logged in, QuickBooks Desktop will work similarly to how it does on your local computer. 
  4. Use the File Explorer within the hosted desktop to access your QuickBooks files. 
  5. The data folder structure might be different from your local computer, so familiarize yourself with it.

Visory formerly known as Swizznet is a leading provider of cloud hosting services, specializing in hosting QuickBooks Desktop and other accounting software. With Visory, you can access your QuickBooks files and applications remotely, allowing for flexibility and collaboration. Their cloud hosting solutions provide reliability, security, and scalability. This makes them a top pick for businesses aiming to simplify their accounting tasks. With Visory, accessing data from anywhere with an internet connection is hassle-free.

2. Open a Company File on a Remote Computer

Users can access QuickBooks Desktop remotely by installing QuickBooks Desktop and QuickBooks Database Manager on another computer. Follow the steps given below to use the computer on the remote PC: 

Note: The QuickBooks Database Server Manager configures QuickBooks Server for multi-user access.

  1. Download and install QuickBooks Desktop on another computer. 
  2. Click on switch to Multi-user Mode from the File menu
  3. In the Multi-user hosting setup required window, click on Yes
  4. Follow prompts to set up multi-user hosting
  5. Ensure QBDBMgrN.exe background service is running
  6. Then, add users via Company > Users > Set up Users and Roles > New.

3. Remote Desktop Services (RDS)

Remote Desktop Services, also known as Terminal Services, is a Microsoft Windows feature that allows users to access applications and desktops remotely. Users can set up QuickBooks Desktop on a server running Remote Desktop Services and access it remotely using Remote Desktop Protocol (RDP) client software.

Steps to Set up RDS

  1. Set up a server with the necessary system requirements for QuickBooks Desktop.
  2. Install the Remote Desktop Services (RDS) role on the server to enable multiple user access.
  3. Install QuickBooks Desktop on the server.
  4. Configure user accounts for QuickBooks access via RDS, ensuring proper permissions for security.
  5. Adjust firewall and network settings to allow Remote Desktop Protocol (RDP) connections to the server.
  6. Once connected, users can access QuickBooks Desktop on the server as if it were on their local computer.

4. Virtual Private Network (VPN)

A VPN creates a secure connection between a user’s device and a network, allowing users to access resources on that network remotely. Users can set up a VPN connection to their office network where QuickBooks Desktop is installed and access QuickBooks remotely as if they were in the office.

5. QuickBooks Remote Access Tool

The QuickBooks Remote Access tool lets users use QuickBooks from different computers. It comes in two versions – QuickBooks Access and Full Desktop Access. You can buy it from Intuit’s website to use QuickBooks remotely on your devices.

When you integrate this tool with QuickBooks, you can do things like:

  • Move files between your computer and the remote one
  • Print files from the remote server using your printer
  • Access QuickBooks files and folders from afar

There are other similar tools from other companies, but they might have issues like network problems or setting up permissions.

6. Hosted Virtual Desktop (HVD)

Hosted Virtual Desktop, also known as Desktop as a Service (DaaS), is a cloud computing service that provides users with a virtual desktop environment hosted on a cloud provider’s servers. Users can access their virtual desktop, including QuickBooks Desktop, remotely from any device with an internet connection.

7. QuickBooks Data on the Cloud

Users can store their QuickBooks company files on cloud storage services such as Dropbox, Google Drive, or OneDrive. This allows users to access their QuickBooks data from anywhere with an internet connection and open it using QuickBooks Desktop installed on their local computer.

8. QuickBooks Online

QuickBooks Online offers a cloud hosting feature that allows users to access their QuickBooks data and software from anywhere with an internet connection. This feature enables businesses to store their financial information securely in the cloud, eliminating the need for on-premises servers and infrastructure. With QuickBooks Online cloud hosting, users can collaborate in real time, work on the same data simultaneously, and access their financial information from multiple devices. Additionally, the cloud hosting feature ensures data backups and security, providing peace of mind to businesses.

How to Set up QuickBooks Desktop to Work From Home?

Set up your QuickBooks company file for seamless access whether you’re working from home or the office. Here are 4 ways you can do this:

Method 1: Move or Install QuickBooks to Another Computer

  1. Install QuickBooks Desktop on your new computer.
  2. Move or reinstall QuickBooks Desktop to another computer using the Migrator Tool
  3. Move your company files to another computer.

Method 2: Set up or Open a Company File from a Remote Server

You can use a hosting service to access your QuickBooks Desktop software and data files from a different location. By storing your QuickBooks product and data files on the servers of a service provider, you gain secure access to your QuickBooks from anywhere, anytime. With an internet connection, you can conveniently use QuickBooks through a remote desktop connection.

Method 3: Set up or Open a Company File from a Remote Computer

Accessing your QuickBooks Desktop data file remotely requires a dedicated client computer. While you can install your QuickBooks product on multiple computers, such as those at home and in the office, only one computer can access the data files at any given time.

Method 4: Switch your QuickBooks Desktop to QuickBooks Online

Making the switch to QuickBooks Online offers the flexibility to manage your finances from anywhere, whether you’re at home, in the office, or on the go. With QuickBooks Online, you can enjoy real-time access to your financial data and collaborate with team members.


Remote access to QuickBooks Desktop is essential for modern businesses, offering flexibility, collaboration, efficiency, and data security. Whether it’s for remote work, collaboration with accountants, or managing multiple locations, businesses benefit from various remote access solutions. Embracing these options streamlines accounting processes, boosts productivity, and aligns with the demands of today’s work environment.

Frequently Asked Questions

Is it Possible to Access QuickBooks Desktop Remotely?

Yes, it is possible to access QuickBooks Desktop remotely. Users can achieve this through various methods, including using cloud hosting services, setting up remote access to their computer where QuickBooks Desktop is installed, or using QuickBooks Remote Access tools. These options allow users to access their QuickBooks software and data from anywhere with an internet connection, providing flexibility and convenience for remote work scenarios or accessing QuickBooks from multiple locations.

How to Access QuickBooks Online from Another Computer?

Accessing QuickBooks Online from another computer is an easy process. Simply follow these steps:

1. Open a web browser on the computer you want to use to access QuickBooks Online.
2. Go to the QuickBooks Online website (www.quickbooks.intuit.com).
3. Click on the “Sign In” button at the top-right corner of the page.
4. Enter your QuickBooks Online username and password.
5. Once logged in, you’ll be able to access your QuickBooks Online account and work on your company’s financial data from any location with an internet connection.

Can QuickBooks be Accessed from any Computer?

Yes, QuickBooks can be accessed from any computer with an internet connection, as long as the appropriate access credentials are provided. This includes accessing QuickBooks Online via a web browser or accessing QuickBooks Desktop remotely through methods such as cloud hosting services, remote desktop connections, or QuickBooks Remote Access tools. 

How to Access my QuickBooks Company File Remotely?

1. Download and install QuickBooks Desktop on the main computer.
2. In QuickBooks, go to the File menu and choose “Switch to Multi-user Mode.”
3. When prompted with the Multi-user hosting setup window, select “Yes.”
4. Note that QuickBooks Desktop installs and runs QBDBMgrN.exe as a background service, which must be running on the computer storing the company file, even when QuickBooks Desktop is not open.
5. Click “OK” on the Multi-user setup information window.
6. To add users, navigate to the Company menu, select “Users,” then “Set up Users and Roles,” and choose “New.”

Is QuickBooks Remote Access being Discontinued?

Effective June 1, 2024, Intuit will discontinue support for various products, including QuickBooks Desktop Pro 2021, QuickBooks Desktop Premier 2021 (across multiple industries), QuickBooks Enterprise Solutions 21, QuickBooks Premier Accountant Edition 2021, QuickBooks Enterprise Accountant 21, and QuickBooks Desktop for Mac 2021. This service discontinuation will affect users of these Intuit offerings.

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