How to use class and location tracking in QuickBooks

QuickBooks is a premier accounting software used by small and medium businesses around the world. QuickBooks is equipped with various features to help you run your business smoothly and efficiently. Class and Location tracking are some of these features.

What is Class Tracking in QuickBooks?

Class tracking provides a way to track accounts in QuickBooks. QuickBooks offers a customizable format to set up class tracking and run it effectively. It helps you organize your business in the most effective way.

The use of class tracking helps you track specific expenses, organize shared expenses across different accounts, and handle the accounting for occasional expenses that aren’t linked with a particular account. Controlling the organization of expenses is the main benefit of class tracking, as it makes handling expenses easier. If you want an easier method to organize and handle your expenses, class tracking would be an optimum feature for you.

How do I turn on Class Tracking in QuickBooks?

1. Go to Preferences in the Edit Menu.
2. Click the Accounting icon.
3. Go to Company Preferences.
4. Tick the Use Class Tracking box.
5. Select OK.
6. Go to Menu.
7. Choose your lists.
8. Choose Class List to set up categories for your expenses.
9. Click New to create a new class.
10. Create a class for your desired expenses
11. Fill in the name related to the class.

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What is Location Tracking in QuickBooks? 

As the name suggests, you can use location tracking organize information from different locations. You can efficiently manage different transactions by assigning locations. Location tracking lets you deposit payments as a group in one location. In location tracking, your payments are automatically assigned to the location that was given to the invoice when it was entered as you receive them. This process lets you manage groups of transactions in an effective way.

How do I turn on and use Location Tracking in QuickBooks?

These are the steps to follow to use Location Tracking. 

1. Choose the Gear icon.
2. Go to Your Company.
3. Choose Account and Settings.

You will find preferences for the categories depending on your version.

1. Select the pencil icon.
2. Check the box to Track locations.
3. Click Save.

To add location:

1. Choose the Gear Icon.
2. Select All lists under Lists.
3. Select Locations.
4. Choose New.
5. Add the Name of the location you wish to track.
6. Click Save.

To edit or delete a location:

1. Choose the Gear Icon.
2. Select All lists under Lists.
3. Select Locations.
4. Choose the location you wish to edit or delete.
5. Choose Edit or Delete from the drop-down list on the action column.
6. Click Save.

To make an inactive location active:

1. Choose the Gear Icon
2. Select All lists under Lists.
3. Choose Locations.
4. Select the Gear icon above the action column.
5. To Include inactive, tick a check mark on the box.
6. Choose to Make active on the location you wish to start.

These are the steps to follow in order to use class and location tracking in QuickBooks. If you have any further issues or if these steps are too difficult to follow, you can always call on QuickBooks Error tech support number 1-877-263-2742. QuickBooks certified Proadvisors are available at any time and any day of the week.