web analytics
Close this search box.


How to Create a Paycheck in QuickBooks Desktop?

quickbooks paycheck

A paycheck is a paper document that is paid to an employee. If you want to create a paycheck in QuickBooks then you first need to set up QuickBooks Payroll for transactions then you will be able to create single to multiple QuickBooks paycheck. You can create three types of paychecks in QuickBooks payroll.

In this blog, we will discuss how to create a Paycheck in QuickBooks and the types of the QuickBooks Paychecks.

What are the types of Paychecks in QuickBooks Desktop Payroll?

There are three types of Paychecks in QuickBooks payroll. We have mentioned all of them as follows:

  • Scheduled Payroll Paychecks

Scheduled Payroll is the one in which you pay your representatives on a “standard calendar,” such as week by week, month to month, etc. It also considered under a Scheduled Payroll category even if you are paying the employees on an alternate calendar. You need to ensure that finance plan dates are correctly put in before running planned finance.

  • Unscheduled Payroll Paychecks

This type of Paychecks will come into the scenario when you do not pay your employees routinely, or you are paying them an “off-cycle” paycheck or reward check, etc. that is not adjoined with their regular paycheck.

  • Termination Check

You can use Termination Checks to pay off the last paycheck to the discharged or fired workers. The format helps you to enter a representative’s discharge date and inspecting them idle(discretionary).

What to do before Creating Paychecks in QuickBooks Desktop

Follow the steps written below before creating QuickBooks Paychecks in QB Desktop:

  • Activate the Payroll Service.
  • Download the latest version of the tax table.
  • Switch QuickBooks Desktop in single-user mode.
  • Make a payroll item.
  • Insert the “Employee withholding information”.
  • Set up “Employee direct deposit information” if you want to pay through Direct Deposit.
  • Generate Paychecks in the same company file.
  • Detect the place where you are creating QuickBooks paychecks.

Also Read: QuickBooks Unable to Create Accountant’s Copy

How to Create a Paycheck in QuickBooks?

Listed below are the steps that help you to create a paycheck in QuickBooks:

  • Select Employees and click on Pay Employees.
  • Choose the option that is required/applicable to you (choose from the below-given options)
Get our expert Quickbooks ProAdvisor on call
to resolve your query in no-time.

In Scheduled payroll:

  • In Create paychecks, select Proper schedule.
  • Choose Start Schedule Payroll and you will have a Payroll Window on the screen.

In Unscheduled payroll

You will directly open up with entering Payroll information.

Termination Check

Termination is also called a late payroll paycheck. So, follow the steps written below to create a termination check:

Select the Printing Option that is applicable to you:

For printing, select the required option.

enter payroll information in quickbooks desktop payrollFor check options:

check options in quickbooks desktop payroll

  • In the queue paychecks, choose print paychecks.
  • Choose Hardware and allocate check numbers if they have been written by hand.
  • While entering a check number, enter the First check.

For Direct Deposit options:

direct deposit option in quickbooks desktop payroll

  • Firstly, Print the direct deposit on the check stock to file DD Device.
  • Assign the DD numbers to restrict direct deposit so that it will not locate in the file paycheck.
  • Now, locate an alphanumeric starting number and print it on the direct deposit pay stubs.
  • Choose the employees name.
  • If you want to edit the employee paycheck information then choose the name of the employee so that you can run the paycheck details.employee paycheck in quickbooks desktop payroll
  • The purpose of doing feature payroll items to change amounts before generating the paychecks.
  • If the employee is using direct deposit then choose Direct deposit box.
  • Finally, select do not Accrue Sick/Vicki. You need not sick to accrue on the exact paycheck.

Note: If you are paying to your employees through direct deposit then, save the serial number of a check since you need to fill it in the text memo.

We have discussed all the types and steps to create QuickBooks Paycheck in the above blog. In case, the above steps of creating paychecks did not help to create a paycheck on your own then, you can contact us immediately at our Toll-Free QuickBooks Desktop Support Number.

About The Author

Picture of Editorial Team

Editorial Team

At QAsolved, we are a team of skilled professionals dedicated to delivering unparalleled accounting and bookkeeping services. With backgrounds in finance and technology, our collaborative efforts focus on providing practical solutions and guidance. Our services are tailored for a range of businesses, covering advisory, CFO services, bookkeeping, and financial systems consulting. QAsolved is an award-winning consulting firm and Intuit’s #1 QuickBooks Reseller Partner. We offer comprehensive QuickBooks services, including consulting, integration, migration, maintenance, data conversion, training, and support, among other services. Over the years, we have assisted over 30K customers across various industries with their Intuit products.

Recent Articles

Report An Issue?

We are here to help

Request A Free Consultation