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How to Convert Quicken Data to QuickBooks?

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Quicken Data to QuickBooks

Converting Quicken data to QuickBooks can be a prudent step for businesses looking to leverage the broader financial management capabilities offered by QuickBooks. As Quicken and QuickBooks serve different financial management needs, businesses transitioning from Quicken to QuickBooks often seek a seamless and efficient way to transfer their financial data, including accounts, transactions, and other essential information. Understanding the conversion process and the necessary steps involved can ensure a smooth migration without compromising the integrity of crucial financial data.

In this article, we’ll walk you through the step-by-step process of converting Quicken Data to QuickBooks. 

What are Quicken and QuickBooks?

Quicken, developed by Intuit, primarily caters to individual consumers and small businesses, offering tools for personal budgeting, expense tracking, and basic financial management. It allows users to manage personal finances, track income and expenses, and monitor investments, making it a suitable choice for individuals and households seeking to manage their finances effectively.

On the other hand, QuickBooks, also developed by Intuit, is a more comprehensive accounting software geared towards small to medium-sized businesses. It provides a wide range of accounting functions, including invoicing, bill payment, payroll management, and financial reporting. QuickBooks enables businesses to handle complex financial tasks, such as tracking sales and expenses, managing payroll, and generating various financial reports, making it an essential tool for businesses seeking efficient and comprehensive financial management solutions.

Who is it ForFor personal useFor small and mid-sized businesses 
Supports Rental PropertyYesNo
Free to UseYesNo (Subscription-based)
Cloud Supported NoYes

Points to Keep in Mind before the Conversion Process 

  • When considering the conversion of files from Quicken to QuickBooks, it’s crucial to acknowledge that this process is irreversible, meaning that once the Quicken file is converted, it cannot be reverted for use in Quicken. 
  • Before conversion, it’s essential to create a backup of the Quicken data to ensure its accessibility in the Quicken software if needed. 
  • Additionally, for users of Quicken on Mac, it’s important to convert Quicken Mac files into Windows format first, as only Windows files of Quicken are compatible and can be effectively converted to QuickBooks. 

Situations wherein the Quicken Converter can be used

The QuickBooks Converter tool serves as a versatile solution in specific conversion scenarios, streamlining the process of migrating data from Quicken to QuickBooks in a controlled and efficient manner.

  • It proves particularly valuable when transitioning from non-parallel versions of Quicken to QuickBooks ensuring a smooth and secure transfer of financial data including Quicken 2017 to QuickBooks Pro, Premier, or Enterprise 2019.
  • However, for parallel versions of Quicken that align with QuickBooks, users have the option to directly convert to QuickBooks using the dedicated conversion utility, providing a more direct and streamlined approach. 
  • Notably, when dealing with Quicken for Mac, the converter and conversion utility in QuickBooks are not compatible with Quicken for Mac data files. In such cases, it is advisable to first convert the data file to Quicken for Windows or create a new QuickBooks company file to facilitate a seamless transition of data across platforms.

Steps to Convert Quicken Data to QuickBooks Desktop

1: Preparing for Quicken Converter

Before utilizing the Quicken Converter tool, it’s crucial to verify that no other versions are installed on your system. If there is an existing version, it is essential to uninstall it before proceeding. Download the appropriate version of the converter tool that aligns with the specific year version of QuickBooks Desktop to ensure a seamless and effective conversion process.

Following the download process, proceed with the installation and conversion by following these steps:

  1. Launch the downloaded Quicken converter and select “Next” to initiate the installation process.
  2. Accept the terms in the License Agreement by choosing “I accept” and then click on “Next.”
  3. Start the installation of the Quicken converter by selecting “Next” and then “Install.”
  4. After the installation, choose “Launch Quicken Converter” and click “Finish” to open the tool.
  5. Select “I am transferring data from Quicken for Windows” and choose “Get Started” to begin the conversion process.
  6. Opt for “Open a data file located on this system” and select the desired Quicken file by clicking “File.”
  7. Browse and locate the specific Quicken file, then click “OK” to confirm the selection.
  8. Proceed by selecting “Convert it” and click “OK” 
  9. Finally, save the new Quicken data file by choosing “Save” and further customize as needed by clicking “Edit.”

2: Identify .QDF Format

  • While using the tool, be aware that it generates both .QFX and .QDF files. It is crucial to focus on the .QDF file rather than the .QFX file
  • Locate the upgraded .QDF file in a designated folder named Q18Files or Q17Files, positioned in the same location as your initial Quicken file. The .QDF file is likely to share the same name as your original data file, ensuring accurate identification during the conversion process.

3: Utilizing the Conversion Utility in QuickBooks

To convert the Quicken file into QuickBooks, follow these steps:

  1. Navigate to the “File” option, then select “Utilities,” and choose “Convert” followed by “From Quicken.”
  2. Select the desired Quicken file with the .QDF extension that you intend to convert.
  3. Click on “Convert” to initiate the conversion process.
  4. The conversion utility will guide you through the remaining steps of the conversion process, ensuring a seamless and efficient transfer of data.

NOTE: It’s important to note that if you require further assistance or details regarding the conversion utility, you can access the help window in QuickBooks Desktop by pressing the F1 key or typing “convert from Quicken” for specific guidance. 

Additionally, if you have utilized the Quicken Conversion Tool, you will find a corresponding folder on your desktop named Q12Files or Q13Files containing the appropriate QDF file for use.

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How to Transfer Quicken Data to QuickBooks Online?

The steps outlined above serve as a comprehensive guide for successfully migrating your Quicken data to QuickBooks Online. Additionally, consider the following steps to ensure a smooth transition of your Quicken files to QuickBooks Online.

1: Export Quicken Data to .csv Format

  • Begin by exporting the Quicken data to a .csv file format. 
  • Once the data is exported to this format, it can be easily imported into QuickBooks.

2: Import the .csv File Into QuickBooks

After saving your crucial Quicken data in the .csv file format, follow these steps to import it into QuickBooks:

  1. Sign in to your QuickBooks account.
  2. Click on “Settings”,  within the settings, select the “Import Data” option.
  3. Choose the specific list type you intend to import.
  4. Click on “Browse” to locate the .csv file created in Step 1.
  5. Once you’ve selected the file, click “Open,” then proceed to click “Next.”
  6. The “Map data” page will appear, allowing you to map the fields using the dropdown menus.
  7. After mapping the fields, click “Next.”
  8. Verify all the entries for accuracy, and once confirmed, click “Import” to initiate the file import process into QuickBooks Desktop.

3: Connect to Your Financial Institution

  • In the final step, establish a connection to your financial institution through QuickBooks, to group and synchronize your transaction data seamlessly within the software.

Manually Converting Quicken Data to QuickBooks Desktop

If you encounter difficulties with the Quicken converter or the conversion tool, manually converting your Quicken data to QuickBooks Desktop data is a viable alternative. Utilize Quicken’s export feature to export your financial data in Excel format. Subsequently, you can complete the conversion process by importing the Excel file into QuickBooks Desktop. 

This method can be used to:

  • Convert Transaction Data from Quicken to QuickBooks.
  • Convert Sales Tax Data from Quicken to QuickBooks.
  • Convert Inventory Items (categories) and Tax from Quicken to QuickBooks.

1: Export Quicken Transactions to Excel

  • To begin, access your Quicken file and follow these steps:
  • Log in to your Quicken account.
  • Locate and click on the Actions Gear icon.
  • Select “Export to Excel Workbook” from the options.
  • Fill in a valid name for the file in the File Name field, then click “Save.”
  • Open Excel and select “Open Other Workbooks” from the menu.
  • Before importing the data into QuickBooks Desktop, ensure to make any necessary adjustments to the exported file for a smooth transition.

2: Export Report Data from Quicken to Excel

  • To initiate the process, start by generating the desired report within Quicken. 
  • Next, click on the ‘Export Data’ option. 
  • Select ‘Export to Excel Workbook’ from the available choices. Provide a suitable name for the export file, and then click ‘Save’ to proceed. 
  • Utilize Excel or an alternative spreadsheet application to access the exported file.

3: Import All Exported Data from Quicken to QuickBooks Desktop

  • Log in to your QuickBooks company file.
  • Click on the “File” tab 
  • Choose “Utilities” from the dropdown menu.
  • Click on “Import” from the list of options that appear.
  • Select “Excel Files” from the available import options.
  • Choose the relevant option in the “Add/Edit Multiple List Entries” window based on the type of data you want to import.
  • Follow the on-screen instructions provided by QuickBooks to complete the import process and bring the data from the Excel file into QuickBooks Desktop.

Wrapping Up

To convert Quicken data to QuickBooks, start by generating the desired report in Quicken and exporting it to an Excel Workbook. Next, log in to your QuickBooks company file and navigate to the ‘File’ menu, then ‘Utilities’. Choose the ‘Import’ option, select ‘Excel Files’, and follow the prompts in the ‘Add/Edit Multiple List Entries’ window to import the data into QuickBooks Desktop.

Conclusively, the seamless conversion of financial data between Quicken and QuickBooks enhances the efficiency of financial management processes, enabling users to leverage the functionalities of both software platforms for comprehensive accounting and bookkeeping tasks. If you have any more questions about how to convert Quicken data to QuickBooks, please reach out to us at +1-855-875-1223

Frequently Asked Questions (FAQs)

Can I convert from Quicken to QBO?

Yes, you can convert from Quicken to QBO (QuickBooks Online). There are tools and methods available to facilitate this process, allowing you to transfer your data from Quicken to QuickBooks Online. 

Can I convert my Quicken files to QuickBooks?

Yes, you can migrate your Quicken data to QuickBooks Desktop to expand your business. You have two straightforward options to initiate the transition: either directly convert to QuickBooks Desktop or utilize the Quicken converter to first upgrade your file.

Is Quicken related to QuickBooks?

QuickBooks and Quicken are indeed prominent financial management tools globally. While they were previously both under Intuit (INTU), Quicken was sold to H.I.G. Capital in 2016. Each software offers distinct features tailored to different financial management needs.

How do I import a QIF file into QuickBooks?

1. Open your QuickBooks software.
2. Click on the ‘File’ option in the menu bar.
3. From the drop-down menu, select ‘Utilities’.
4. Then choose ‘Import’.
5. Select ‘Web Connect Files’ from the available options.
6. Locate and select a sample QBO file that you want to import.
7. A form titled ‘Select Bank Account’ will appear, allowing you to choose the specific account to import the data into your QuickBooks account.

Does QuickBooks support OFX files?

When a customer retrieves their account data, the request is encoded in OFX and seamlessly transmitted over the Internet to an OFX Web server. The server then accesses the customer’s account data and sends it back to Quicken or QuickBooks in the OFX format.

What is the difference between OFX and QFX?

QFX is employed in Intuit’s “Web Connect” and “Direct Connect” functionalities for the transmission and reception of financial data over the Internet. A QFX file essentially comprises a standard OFX file with supplementary fields that facilitate the payment of a licensing fee by institutions to Intuit. Conversely, the standard OFX format is an open and free standard.

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