A bad debt is an amount that a business or a company is unable to recover from the debtor in case the borrower has gone bankrupt or is unable to pay the debt for some reasons. Debt issues can severely affect the profit and loss reports while reconciling the accounts in QuickBooks. Bad debt is generally related to account receivables and is also referred to as non-collectible account. The reason why having a bad debt account and writing off bad debts is essential is to avoid discrepancies in the income statement and profit and loss reports. That is why it is very important for businesses to write off bad debt in QuickBooks Online that often make sales on credits like finance companies require managing a separate bad debt account to write off the bad debts that can’t be collected. By writing off bad debts in QuickBooks, you can clear the invoices from the account receivables that help you get the correct net profit amount in QuickBooks. Now you might be wondering how to write off bad debt in QuickBooks?
Well, this blog will provide you with the required information and steps to help you write off bad debt in QuickBooks. However, before we go through the steps of writing off bad debt, we must first learn how to write down and record them.
Steps to Write Off Bad Debt in QuickBooks
The following are the steps that will clear your “how to write off bad debt in QuickBooks Online” queries:
Examine the A/R Aging Report
- First, you will need to click on the ‘Reports’ section from the left side panel in QuickBooks.
- Then, you will have to search for the Accounts Receivable Aging report from the search bar at the top.
- Now to view your outstanding receivable account, you must click on the Accounts Receivable Aging Detail report.
Create the Bad Debt Account in QuickBooks
- Firstly, click on the Gear icon from the Company section and choose the Chart of Accounts option.
- Now, you will need to select the option to create a new account.
- Next, you must click on the Expenses option from the Account Type drop-down list.
- Then, select all your Bad Debts from the Detail Type drop-down list and type in Bad Debt in the Name field.
- Finally, click on Save and Close to end this procedure.
Set up a Service / Product Bad Debt Item
- First, click on the Gear icon and select Product and Services from under the Lists section.
- Second, you must choose the option of Product and Services from under the List section.
- Then, click on the new product and then from the Product / Service Information section click on the Non-Inventory option.
- Next, you will have to type Bad Debt inside the Name text box.
- Now, select the Bad Debt expenditure that you have created in the Income Account section.
- After that, unmark the “Is Taxable” check-box.
- Finally, you will need to click on the Save and Close option.
Set up a Credit Memo for the Bad Debt
- For the first step, click on the plus icon at the top of your QuickBooks dashboard.
- Then, you will need to select the Credit Memo under the Customers section.
- Next, you will have to select the customer from the Customer drop-down list.
- After that, choose the item that you have created for the bad debt in the Product / Service field.
- Now, type in the amount of bad debt / unpaid invoices with positive values.
- Navigate to the memo text box and type in the amount of bad debt in there.
- Finally, click on the Save and Close option to end complete this step.
Implement the Credit Memo to Apply for Credits
- Start this process off by clicking on the plus icon located at the top of the screen and then navigate to the “Receive Payment from the Customers” section.
- Next, you will need to select the customer from the Customer drop-down list.
- Then, select the invoice that you want to write off from the Outstanding Transactions menu.
- After that, you will have to select the credit memo that you have created from under the Credits section.
- Run a check and affirm that the amount reflecting in that section is $0.00.
- Finally, you must click on the Save and Close option to end this procedure.
Once you are done with setting up bad debt account in QuickBooks, you can efficiently run reports and view all the bad debts and unpaid invoices. To run the bad debt report, click the Gear icon and from under the Your Company section select Chart of Accounts, search for Bad Debt and from the Action drop-down click on Run Report.
The reason why it’s so important to remove and write off bad debts is to avoid any sort of fiscal disparities. Following the aforementioned steps will help you in writing off bad debts in your QuickBooks software. These steps will guide you in examining, creating, setting up and implementing your debt-related data.
We hope that this blog taught you how to write off bad debt in QuickBooks. In case you are still facing issues with writing off bad debts in QuickBooks or simply are seeking the aid of an expert technician to resolve any QuickBooks related issue that you might be experiencing, feel free to contact the toll-free QuickBooks Support Number.