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How to Import Transactions into QuickBooks?

how to import transactions into quickbooks

QuickBooks comes up with lots of marvelous features for its users that will benefit them to save their time. With the assistance of QuickBooks, you can easily download the business import transactions into QuickBooks software. So, here in this post, you may get the details of how to import your transaction into QuickBooks accounting software. Here’s an article on how to import transactions into QuickBooks. You are advised to go through the whole post so that you can successfully import transactions.

How to Import Transactions Into QuickBooks Online?

Have a glance at the following steps to import your transactions into QBO. Before applying these steps, you need to follow the below-mentioned steps.

  • Choose a start date to evade duplicate entries.
  • Get transactions from your bank by signing in to your bank or credit card’s website.
  • Check the file size and format (The size of the file should be 350 KB).

Now, you may follow the underneath steps to manually import transactions for the connected or not-connected accounts.

Steps to Import Transactions for the Accounts Connected to Online Banking

  • First of all, select the Banking menu and go to the Banking tab.
  • Choose the blue tile for the account in which you want to upload transactions.
  • Now, upload from the file after linking account dropdown.
  • Select Browse and choose the file that has been downloaded from your bank. Press Next.
  • After that, choose the account in which you want to upload the transactions. Then select Next.
  • Follow the onscreen prompts to match the columns on the file and press Next.
  • Mark the transactions that need to be imported and choose Next.
  • Finally, click on Yes and choose Let’s go.

Steps to Import Transactions for the Accounts Not Connected to Online Banking

  • First of all, choose the Transactions menu or Banking menu.
  • After that, you need to select Upload transactions.
  • Select Browse and choose the file that has been downloaded from your bank. Press Next.
  • After that, choose the account in which you want to upload the transactions. Then select Next.

NOTE: There might be chances of not having an account if you are new to QuickBooks. In this case, you can choose the Add New option to create a new bank account.

  • Go through the ongoing instructions and then choose Next.
  • Choose the transactions that you want to import and choose Next.
  • At last, click on Yes and select Let’s go.

After importing transactions into QBO, you will be left to categorize and reconcile them to complete the procedure.

Also Read: QuickBooks Online Certification Exam Answers PDF (2022)   

How to Import Transactions into QuickBooks Self-Employed?

It is suggested to either manually upload transactions with a CSV or connect your accounts to online banking. You have to one of the methods to import transactions into Self-Employed. Because selecting both of the ways may lead to duplicate transactions.

Now, follow the steps to import your transactions into QuickBooks Self-Employed.

  • Initially, choose the Profile icon and then select Imports.
  • After that, you need to select Import transactions.
  • To upload the CSV file, follow the onscreen prompts.
  • Finally, choose Import.

How to Import Transactions into QuickBooks Desktop?

You can import the bank transactions from excel files .CSV to QuickBooks Desktop by following the steps mentioned below.

  • Initially, sign in to your bank to download the transaction .QBO file.
  • After that, choose the File menu from your QBDT.
  • Click Utilities and then select Import.
  • Now, select the Web Connect Files and click the .QBO file you saved.
  • Meanwhile, choose Open and choose your bank account.
  • Press Continue and a dialogue box appears on the screen that indicates ‘the data has been successfully read into QuickBooks’
  • Finally, choose Ok and check the Bank Feeds Center.

How to Import PayPal Transactions into QuickBooks?

While importing the PayPal transactions, you can use the Connect to PayPal app. This app will allow you to categorize, match, and edit transactions in your Banking tab. To perform it, you may go through the following steps and import PayPal transactions.

  • The initial step is to select Apps and look for Connect to PayPal.
  • After that, choose Get app now and tick-mark the box for the suitable file.
  • And then, click Install and select Let’s do it.
  • Meanwhile, you need to choose Give permission.
  • Enter the email address of your PayPal account and then click Next.
  • Now, sign in to the PayPal account and Agree to allow the sync.
  • Click Return to Intuit and choose PayPal Bank.
  • Select Next and choose the sales tax rate.
  • Again, choose Next and select the date.
  • Finally, choose Done.

Note: You are free to import up to 18 months of old transactions in QuickBooks.

Final Words!

This blog includes all the related facets associated with How to import transactions into QuickBooks. If you find any issues while importing any of the transactions into QuickBooks, feel free to contact us. We are available all round the clock to guide you until all your desired transactions get imported into the software.


Q1: How can you import a CSV file into QuickBooks?

A: The following steps may assist you in importing a CSV file into QB.
First of all, login into QBDT using Admin Credentials.
Ensure that QBDT is in Single-user mode.
Choose the File menu and then select Utilities.
Lastly, click Import > IIF Files.

Q2: How to import bank data into QuickBooks Desktop?

A: Given below are the complete steps to import bank data into QBD.
First of all, sign in to the bank account to download the transaction.
And then, choose Utilities > Import.
After that, select the Web Connect Files.
Choose your bank account.
Finally, select Continue.

Q3: How to Import journal entries into QuickBooks Online?

A: Here’s is how you can import journal entries in QBO.
Firstly, choose the Settings menu and click Import Data.
After that, choose Journal Entries and select Browse.
Now, look for the Excel file or CSV and map your information.
Click Next > Start import.
Lastly, choose Done.

Q4: How to import a general ledger into QBO?

The first step is to choose the file and spreadsheet that need to be imported.
Click the QuickBooks entity as Accounts.
Open the Chart of Accounts import file to set up the Mapping of the columns.

Q5: How to import a general ledger?

A: While importing a general ledger, it should be noted that you can only import the account balances and details from an excel file. It indicates that you can’t import the individual transactions. For this, go to the Gear icon to launch the company menu. After that, choose Import Data.

Q6: How to download General Ledger in QuickBooks?

A: Here are the steps to Print General Ledger Report.
Firstly, choose Export to Excel from the Drop-Down menu.
After that, download the File and then launch it.
At last, hold the CTRL + P keys altogether to print the report.

Q7: What are the steps to import Excel into QuickBooks?

A: You can go through the following list to get the steps to import Excel into QB.
The first step is to choose the File menu and click Utilities.
Now, choose Import > Excel Files.
Select No when you get prompted with the ‘Add/Edit Multiple List Entries’ windows.
Finally, choose the type of data.

Q8: How to import payroll data into QuickBooks Online?

A: For this, you first need to log in to QuickBooks Online Payroll. After that, choose the Payroll or Employees menu and select Let’s go. Now, click Yes to import my data. At last, choose previous payroll software and click Next.

Q9: How to import missing transactions into QuickBooks?

A: The following steps may help you to import missing transactions in QuickBooks.
First of all, click the Gear icon and select Imports.
After that, choose the Import older transactions link for connected accounts.
Now, browse to look for the CSV file of the bank entries.
Finally, select Continue > Done.

Q10: How can you convert IIF files to CSV?

A: You will get the following options:
Either find online for an IIF to CSV converter or launch the IIF file on a blank Excel worksheet and save it as a CSV file.
Firstly, launch Microsoft Excel and choose the File menu.
Select New and then click Blank workbook.
After that, go to the File menu and select Open.
Finally, find the file name under the folder location.

About The Author

Editorial Team

Editorial Team

At QAsolved, we are a team of skilled professionals dedicated to delivering unparalleled accounting and bookkeeping services. With backgrounds in finance and technology, our collaborative efforts focus on providing practical solutions and guidance. Our services are tailored for a range of businesses, covering advisory, CFO services, bookkeeping, and financial systems consulting.QAsolved is an award-winning consulting firm and Intuit’s #1 QuickBooks Reseller Partner. We offer comprehensive QuickBooks services, including consulting, integration, migration, maintenance, data conversion, training, and support, among other services. Over the years, we have assisted over 30K customers across various industries with their Intuit products.

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